Meeting assets for CEW Mentorship Program: Mentee Orientation are ready!

Meeting summary

Quick recap

Amanda conducted a virtual orientation session for CEW's new mentorship program, presenting the program structure and platform instructions to 170 mentees across 40 cohorts. She explained that the program uses RallyBoard as the primary platform for accessing agendas, viewing cohort members, and scheduling future sessions, with most first sessions scheduled for the week of June 22nd. The session structure will follow a modified mastermind format including mentor perspectives, Q&A discussions, deep dives on real challenges, and case studies where mentees share experiences and insights. Amanda addressed technical questions about RallyBoard access, meeting invites, and recording policies, clarifying that sessions will be recorded for note-taking and shared with group members, though individual identities will remain anonymous.

Next steps

Amanda

• Share the recording, deck, and Rally Board link in the follow-up email to all participants.
• Follow up to determine if the Rally Board link can be added to future meeting invites.
• Be available to update meeting invites if mentors are unable to do so.
• Assist any participants with technical issues accessing Rally Board as needed.

Bleema

• Email Amanda to resolve Rally Board Magic Link access issue and loop in with the tech team.

Collaboration

• Stella (and others unable to attend first session): Use Rally Board chat to inform group and mentor about unavailability and suggest alternative dates.
• Mentors: Update meeting invites if group agrees to reschedule the first session; if unable, inform Amanda for assistance.
• All participants: Review Rally Board agenda before first session, add input on topics, and indicate availability for next session scheduling.
• All participants: Check Rally Board chat for mentor/peer messages and respond as needed.
• All participants: If uncomfortable with AI note-taking/recording, inform Amanda to turn off that feature for their group.

Summary

Presentation Technical Setup Discussion

Amanda and CEW discussed technical setup for an upcoming presentation, confirming that screen sharing was working properly and addressing the muted-on-join setting which Amanda was not able to locate. They discovered that Andrea would not be attending the presentation, which relieved some pressure from Amanda. CEW agreed to handle the recording and clip any unnecessary pre-meeting discussion, and they concluded by discussing whether CEW should leave before people started joining the waiting room.

Meeting Start Time Announcement

Amanda led the meeting and informed participants that they would start at 3:02 PM after giving everyone a few minutes to join. She thanked attendees for their patience and indicated they would begin shortly.

CEW Mentorship Program Introduction

Amanda, the head of membership for CEW, introduced the new mentorship program to all 170 mentees across 40 cohorts, explaining the program's objectives, platform usage through RallyBoard, and session structure. She outlined how sessions will start with a mentor's perspective, followed by Q&A and deep dives into real challenges, emphasizing peer-to-peer learning and engagement. Amanda clarified logistics, including session scheduling, platform access, and recording policies, and addressed questions about RallyBoard functionality and password setup.

Mentor Group Assignment Clarifications

Amanda clarified that mentors are assigned to group rather than individual mentees, and explained that while there were more mentees than mentors, groups were formed to maximize benefits from both mentors and peers. She addressed technical issues with the Rally Board Magic Link by requesting Bleema to email her for tech team assistance. Amanda also explained that meeting invites are owned by mentors who can reschedule them, and clarified that she is added as an admin member to all groups for management purposes rather than participating in the sessions.

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